Connecting your calendar

We connect your calendar during onboarding, so this is usually already done. You'll need this article if the connection ever drops (Google sometimes expires permissions) or if you want a second instructor's calendar synced.

1. 1

   Check the connection status first

   Go to Settings → Integrations → Google. If you see a missing-permissions or reconnect warning, that's why bookings stopped syncing — proceed to step 2. If it shows connected and healthy, the problem is elsewhere; call us before changing anything.

2. 2

   Reconnect Google

   From Settings → Integrations → Google, click Connect / Reconnect and sign in with the Google account that owns the calendar. Grant the permissions it asks for. Important: the person who owns the Google account must do this themselves — nobody can do it on your behalf.

3. 3

   Let it catch up

   After reconnecting, upcoming appointments that were created while the integration was down sync automatically — you don't need to edit each one to push it through.

4. 4

   Using iCloud instead?

   iCloud calendars connect the same way but need an app-specific password from your Apple account first (appleid.apple.com → Sign-In and Security → App-Specific Passwords), then Settings → Integrations → iCloud.

5. 5

   Link the calendar to bookings

   Open Calendars, select your discovery-flight calendar, and confirm your personal calendar is checked as a conflict/connected calendar — that's what stops the Receptionist offering slots when you're actually flying.

6. 6

   Verify with a test

   Block an hour in your Google or Apple calendar, then try to book that slot through the Receptionist (or look at the booking link). The blocked time should be unofferable. Unblock it and you're done.